Precinct System Review

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The North Sydney ‘Community Precinct System’ was established in the 1970's encouraging residents, workers, students and property owners to take an active role in providing input into the operations of Council. Precinct Committees are run by residents and are advisory. Precinct meetings are open forums which anyone can attend and consult on a range of community issues.

On 4 December 2017, Council resolved to revisit the Discussion Paper that was presented to Council in December 2012 (which was publicly exhibited from December 2012 to April 2013). An interim report was considered by the Council in November 2019 at which time it was agreed to undertake a review of the Precinct System. On 24 February 2020, Council resolved (Min. No. 15) to conduct the Review in two stages, and to commence Stage 1 by concurrently exhibiting the updated Discussion Paper and proposed amendments to the Code of Conduct - Precinct Office Bearers and Members (available in the document library).

Note: A project-specific Community Engagement Strategy has been prepared to guide the Review (available from the document library) .

STAGE 2

This stage will run from November 2020 to February 2021. Stage 2 engagement includes:

  • Workshops - open exclusively to active Precinct Committees representatives; each Precinct Committee can register up to four participants for the two-phase workshop series. The externally facilitated workshops provide the opportunity to further discuss the feedback/suggestions provided in Stage 1.
  • Interviews - will be held with a representative sample of stakeholders in the Precinct System, including Precinct Committees, businesses/Chambers of Commerce, Councillors and staff. These will be externally facilitated.
  • Survey - targeting the general public to determine reasons for non-participation in the Precinct System.

All Stage 2 feedback will be collated and analysed, and reported to the Council together with final recommendations.


BACKGROUND - STAGE 1

Feedback closed 19 August 2020 (extended)

Stage 1 obtained preliminary feedback on the updated Discussion Paper and amended Code of Conduct - Precinct Office Bearers and Members, by way of 120-day public exhibition period commencing from 12 March 2020 (submission deadline extended by 6 weeks to Wednesday 5pm, 19 August 2020).

Discussion Paper

In accordance with the December 2017 resolution, the original Discussion Paper (2012) was updated and publicly exhibited. It is intended as a ‘green paper’ seeking preliminary feedback on six recommendations:

  1. Terminology/Branding - determine level of interest in changing Precinct area/Committee names (to be considered in context of Recommendation No. 2);
  2. Reallocation of Precinct area boundaries - determine level of support for Precinct area boundary reallocation, with view to reduce the total number of Precinct areas;
  3. Combined Precincts Committee’s role and function - Terms of Reference to be reviewed in context of any other recommendations implemented;
  4. Code of Conduct - Precinct Office Bearers and Members - see below for more information - proposed amendments to the Code are concurrently exhibited with the Discussion Paper;
  5. Council’s level of support (resource allocation) - the current financial/in-kind and administrative support provided to the Precinct System should be reviewed in context of Council’s other engagement programs, marketing and promotion of the Precinct System and office bearer training needs, as well as and any changes to Precinct boundaries (to be considered in context of Recommendation No. 2);
  6. Other initiatives - consideration of a street party application process (depending on level of community interest this will be further considered as part of Council's next Delivery Program). Note: subsequently discontinued as the Council resolved to trial Street Play.

In response to the 2012/13 feedback, Recommendation No. 2 includes proposed boundary realignment options (x3). These are largely based on the options which were reported to Council in September 2013.

All Stage 1 feedback will be collated and analysed, and used to inform the Stage 2 consultation seeking, which will include externally facilitated consultation in 2020/21 and subsequent decision making by the elected Council.

Amended Code of Conduct

The Code of Conduct - Precinct Office Bearers and Members was last reviewed in 2010 in consultation with Precinct Committees. The proposed amendments to the Code are in line with Council’s recently updated Code of Conduct - Councillors and Staff (based on the Model Code) and address issues/areas not currently covered, including:

  • operational funding cannot be used for - political purposes/lobbying election campaigns and memberships;
  • proxy voting at Annual General Meetings is not permitted;
  • guidance regarding representation at Public Forums prior to Council Meetings (can represent on matters determined/endorsed by a Precinct Committee only);
  • use of social media by a Precinct Committee and by office bearers in personal capacity;
  • provision of alcohol at Precinct Committee meetings (requires review in context of insurance); and
  • dispute resolution and sanctions for Code breaches.

The proposed amendments are shown in red font (indicating new) and strikethrough (indicating deletion).

21 submissions were received during the exhibition period, including 11 Precinct Committees, 8 online submissions and 2 written submissions. The submissions summary is available from the documents library. The post exhibition report will be considered by Council's Governance & Finance Committee on 9 November 2020.

For further information contact Jenny Gleeson, Manager Integrated Planning and Special Projects on 9936 8100.


The North Sydney ‘Community Precinct System’ was established in the 1970's encouraging residents, workers, students and property owners to take an active role in providing input into the operations of Council. Precinct Committees are run by residents and are advisory. Precinct meetings are open forums which anyone can attend and consult on a range of community issues.

On 4 December 2017, Council resolved to revisit the Discussion Paper that was presented to Council in December 2012 (which was publicly exhibited from December 2012 to April 2013). An interim report was considered by the Council in November 2019 at which time it was agreed to undertake a review of the Precinct System. On 24 February 2020, Council resolved (Min. No. 15) to conduct the Review in two stages, and to commence Stage 1 by concurrently exhibiting the updated Discussion Paper and proposed amendments to the Code of Conduct - Precinct Office Bearers and Members (available in the document library).

Note: A project-specific Community Engagement Strategy has been prepared to guide the Review (available from the document library) .

STAGE 2

This stage will run from November 2020 to February 2021. Stage 2 engagement includes:

  • Workshops - open exclusively to active Precinct Committees representatives; each Precinct Committee can register up to four participants for the two-phase workshop series. The externally facilitated workshops provide the opportunity to further discuss the feedback/suggestions provided in Stage 1.
  • Interviews - will be held with a representative sample of stakeholders in the Precinct System, including Precinct Committees, businesses/Chambers of Commerce, Councillors and staff. These will be externally facilitated.
  • Survey - targeting the general public to determine reasons for non-participation in the Precinct System.

All Stage 2 feedback will be collated and analysed, and reported to the Council together with final recommendations.


BACKGROUND - STAGE 1

Feedback closed 19 August 2020 (extended)

Stage 1 obtained preliminary feedback on the updated Discussion Paper and amended Code of Conduct - Precinct Office Bearers and Members, by way of 120-day public exhibition period commencing from 12 March 2020 (submission deadline extended by 6 weeks to Wednesday 5pm, 19 August 2020).

Discussion Paper

In accordance with the December 2017 resolution, the original Discussion Paper (2012) was updated and publicly exhibited. It is intended as a ‘green paper’ seeking preliminary feedback on six recommendations:

  1. Terminology/Branding - determine level of interest in changing Precinct area/Committee names (to be considered in context of Recommendation No. 2);
  2. Reallocation of Precinct area boundaries - determine level of support for Precinct area boundary reallocation, with view to reduce the total number of Precinct areas;
  3. Combined Precincts Committee’s role and function - Terms of Reference to be reviewed in context of any other recommendations implemented;
  4. Code of Conduct - Precinct Office Bearers and Members - see below for more information - proposed amendments to the Code are concurrently exhibited with the Discussion Paper;
  5. Council’s level of support (resource allocation) - the current financial/in-kind and administrative support provided to the Precinct System should be reviewed in context of Council’s other engagement programs, marketing and promotion of the Precinct System and office bearer training needs, as well as and any changes to Precinct boundaries (to be considered in context of Recommendation No. 2);
  6. Other initiatives - consideration of a street party application process (depending on level of community interest this will be further considered as part of Council's next Delivery Program). Note: subsequently discontinued as the Council resolved to trial Street Play.

In response to the 2012/13 feedback, Recommendation No. 2 includes proposed boundary realignment options (x3). These are largely based on the options which were reported to Council in September 2013.

All Stage 1 feedback will be collated and analysed, and used to inform the Stage 2 consultation seeking, which will include externally facilitated consultation in 2020/21 and subsequent decision making by the elected Council.

Amended Code of Conduct

The Code of Conduct - Precinct Office Bearers and Members was last reviewed in 2010 in consultation with Precinct Committees. The proposed amendments to the Code are in line with Council’s recently updated Code of Conduct - Councillors and Staff (based on the Model Code) and address issues/areas not currently covered, including:

  • operational funding cannot be used for - political purposes/lobbying election campaigns and memberships;
  • proxy voting at Annual General Meetings is not permitted;
  • guidance regarding representation at Public Forums prior to Council Meetings (can represent on matters determined/endorsed by a Precinct Committee only);
  • use of social media by a Precinct Committee and by office bearers in personal capacity;
  • provision of alcohol at Precinct Committee meetings (requires review in context of insurance); and
  • dispute resolution and sanctions for Code breaches.

The proposed amendments are shown in red font (indicating new) and strikethrough (indicating deletion).

21 submissions were received during the exhibition period, including 11 Precinct Committees, 8 online submissions and 2 written submissions. The submissions summary is available from the documents library. The post exhibition report will be considered by Council's Governance & Finance Committee on 9 November 2020.

For further information contact Jenny Gleeson, Manager Integrated Planning and Special Projects on 9936 8100.


  • CLOSED: This survey has concluded.

    Before completing the submission form ensure you have read the Amended Code of Conduct - Precinct Office Bearers and Members available from the document library.

    This form includes three (3) fields with drop down menu to choose which section of the Code your feedback most relates to. Alternatively to provide general comments use the 'additional information' field or attach your submission as MS Word or PDF. 

    This form is for use by INDIVIDUAL Precinct members, the general public or other stakeholders. Note: Precinct Committees must use the supplied submission form. 

    Privacy Statement: Any personal data captured in this submission will be stored by Council in accordance with its Privacy Statement, Privacy Management Plan, Government Information (Public Access) Act 2009 and the Privacy and Personal Information and Protection Act 1998. Personal information captured will be used only for participation in this project and will not be disclosed to any third party without your written consent.


    Complete Form
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  • CLOSED: This survey has concluded.

    Before completing the submission form ensure you have read the Discussion Paper available from the document library.

    Privacy Statement: Any personal data captured in this submission will be stored by Council in accordance with its Privacy Statement, Privacy Management Plan, Government Information (Public Access) Act 2009 and the Privacy and Personal Information and Protection Act 1998. Personal information captured will be used only for participation in this project and will not be disclosed to any third party without your written consent.


    Complete Form
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